Microsoft Outlook Aliases

Outlook Tips, Tricks & Tools

Using Multiple Email Addresses (Aliases)

Microsoft Outook allows you to set up multiple email accounts so that you can retrieve your home and office mail in one application. You can set up as many email accounts as you could possibly need. Sometimes though you want to set up a receive only email address, these types of addresses are sometimes called email aliases. For example you may set up an alias for multiple versions of your name: jsmith@... john@... would point to the email account john.smith@...

Step 1 - Set Up New Account

Tools Menu >> Email Accounts >> Add a new e-mail account
Most likely you will set up POP3 type account
Completely fill out the the Internet E-mail Settings Dialog Box
Apply the new settings

Outlook Internet E-mail Settings Screen Shot

Step 2 - Configure Send Receive Settings

Tools Menu >> Send Receive >> Send Receive Settings >> Define Send/Receive Groups
Select the Edit button
Deselect the "Receive mail items" option, you must leave the "Send mail items" checked otherwise your emails will using this alias will not be sent on a send/receive action.
Accpet the changes you have just made and now you have an email alias set up in Outlook.

Faster Data Entry - ctrl+c, ctrl+c (same shortcut twice quickly)

One of the most time consuming aspects of using Outlook is data entry. Retyping contact details, adding calendar items or making new tasks can take time. Thankfully there is a way to reduce this time consuming task into a shortcut key.

This shortcut key works by copying information from emails, web pages, word documents or whenever you receive the source information electronically. Simply highlight the desired information press ctrl+c (twice quickly) and your information will copied and contextually analyzed. Address details are added as contacts, meetings are added as calendar items and so on.